Employee Management System

Computer Systems for Long Term Care

EMS

Employee Management System

HINT: To view more information about each feature, click the icon.

General Features

A comprehensive, expandable system, that supports multiple companies at once.

Contains a librarian for storing either digital photographs of scanned images that can be stored in each employee's record. A File Link Program allows for linking of any file on your computer to the employee record in EMS.

Users are able to maintain complete control over the way the system operates through its advanced easy-to-use configuration options.

Allows for many report configurations which can be previewed on the screen to be printed or saved to a file to be brought into a spreadsheet or word processing application.

Runs on Novell and Windows NT networks or a stand-alone PC.

Tracking of employees is easy using a history file model, which schedules employees, does FTE analysis, tracks time and attendance, creates and archives cards and more.

Only active employees are visible for selection unless terminated employees are checked also.

Links to Financial System Payroll for importing of basic employee data and exporting of time cards.

Staff Scheduling

Staff can be scheduled for one to four week rotating schedules and track all time off. Any class of employee and any number of shifts can be accommodated.

A master schedule can be input as a template, using the rotating time periods.

Employee schedules are set up by selecting a template from the master schedule and pasting it to the employee. Employees can have three distinct schedules simultaneously.

Schedules for departments, jobs or nursing units can be compared to the master schedule to evaluate FTE goals or find scheduling disparities.

A master schedule and individual schedules, current and future, may be printed.

Scheduling information can be used to determine past work patterns for any specific day, such as Christmas, which is a frequently asked question.

Define days off or "extra pay" days that reflect your facility's procedures. Day's off or "extra pay" days can be modified on the employee's calendar with the click of the mouse.

Weekly and daily time sheets are available with the option to print an individual department's schedule or the schedule of the full facility can be printed.

Confirm schedules by individual department or for the full facility. A report on confirmed schedules can be printed at any time.

Availability report with names and phone numbers of employees that are not currently scheduled in the event vacancies for a certain date or shift need to be filled.

Scheduling Information Click image

for details

Demographic Tracking

Vital Employee data, such as work history, benefits, in-service and licensure requirements can be viewed and tracked.

Unlimited family or emergency contacts are allowed.

Pictures and other documentation can easily be attached to any employee.

Configurable user-defined fields can be used to create custom reports for tracking facility specific information.

Employee face sheet can be printed showing all vital data.

Employee Information
Click image

for details

Time Clock

Reads data from the P&NP time clock systems (optionally from the other time keeping systems) and stores punches for a predetermined period of time.

Supports Biometric and Infrared Bar Code Time Clocks.

The Nurse Manager/Supervisor at the beginning of each shift sees employees that are scheduled and here, are scheduled but not in, along with those in but not scheduled. Last-minute staff adjustments can thus be easily accommodated.

At the end of a payroll cycle the punch data are printed for Supervisor review. These punches are available as exception reports or in time card format.

Report of edited punches can be produced for audit trail of changes.

Approval of time cards moves both punch data and time card to archive file, thus avoiding double entry when time cards are exported to payroll.

Employee punch data and time card are available for review/printing for any time period.

If smart time clocks are used with scheduling then current attendance is accurate to the last fifteen seconds.

Time clock data is configurable for entire facility, multiple bargaining groups and/or individuals with an unlimited number of time clock setups available.

Employee Badges for the time clock system can be set-up, optionally, with your facility specifications, including your logo, facility name and address, employees' title/position and custom information.

Punch exception report can be printed by department.

Produces Tardy report if Staff Scheduling is utilized.

Scheduling Attendance
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for details

Employee Badges.
Click image

for details

In-Service Tracking

Manages regulatory and internal policy mandated training requirements.

User Controlled Categories to track in-services.

Individual in-service has mandatory/non-mandatory flag.

In-services can be assigned individually, by a group or through import of badge file.

Reports are generated for those who attended, those not attending and training needed.

Produces an Hours Needed report between user specified dates to comply with regulatory requirements.

Tracks mandated and facility specific licensure renewals/expirations.

Reports can be generated for any time period and separated by department.

Reports can be generated by any/all categories to see what training has been given.

Ability to see all in-services attended by an employee.

Built-In Custom Report Generator

This is the easiest to use system ever. Just a few mouse clicks can produce a fantastic report. Another few mouse clicks adds the report as a menu item. Thus all reports are very fast and permanent.

Password Module

Contains both standard and HIPAA password schema. You can control access and user rights through this vehicle. There are five different rights levels that can typically be assigned to individuals. These range from full access to read only. Use of this system also allows for transaction tracking.

P&NP Systems

Headquarters:
66 North Main Street
Brockport, NY 14420
Phone: (585) - 637 - 3240

Fax: (866) - 670 - 2234
sales@pnpcomputer.com